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The Purpose for Processing and the Corresponding Lawful Basis (Special Category Personal Data)

Purpose for processing Lawful basis

a)

Assess and review eligibility to work for HRG in the jurisdiction in which you work This processing is necessary for the purposes of carrying out the obligations and exercising the rights of you or HRG in the field of employment law, social security and social protection law, to the extent permissible under applicable laws.

b)

The collection of statistical data subject to local laws, or where required to record such characteristics to comply with equality and diversity requirements of applicable local legislation or to keep HRG’s commitment to equal opportunity under review This processing is necessary for the purposes of carrying out the obligations and exercising the rights of you or HRG in the field of employment law, social security and social protection law, to the extent permissible under applicable laws.

c)

Compliance with employment, health and safety or social security laws. For example, to provide statutory incapacity or maternity benefits, avoid breaching legal duties to you, to ensure fair and lawful  management of your employment, avoid unlawful termination of your employment, to administer HRG’s private medical and long term disability schemes, to make reasonable accommodations or adjustments and avoid unlawful discrimination or dealing with complaints arising in this regard; This processing is necessary for the purposes of carrying out the obligations and exercising the rights of you or HRG in the field of employment law, social security and social protection law, to the extent permissible under applicable laws.

To the extent that this data is managed by our occupational health advisers, this processing is necessary for the purposes of preventive or occupational medicine, for the assessment of your working capacity, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services, to the extent permitted by applicable laws.

d)

e)

Administering your trade union membership and ensuring that any relevant rights that you may have in connection with any Trade Union membership are complied with, as required to enable us to meet our obligations under employment law; This processing is necessary for the purposes of carrying out the obligations and exercising the rights of you or HRG in the field of employment law, social security and social protection law, to the extent permissible under applicable laws.

f)

Management and investigation of any complaint under HRG’s grievance policy (or other relevant policies),  where such characteristics or information are relevant to the particular complaint, in order to comply with employment law obligations. This processing is necessary for the purposes of carrying out the obligations and exercising the rights of you or HRG in the field of employment law, social security and social protection law, to the extent permissible under applicable laws.