Meetings management services

At HRG we use our business travel knowledge to offer you a comprehensive meetings service across all our markets.

We will find and book the most appropriate venue and arrange the related services around your event, such as transfers and food and beverage, to ensure all you have to do is turn up.

Our service includes site visits, contract arrangements and RFP handling and we ensure everything is done in line with your travel and meetings policy.

The management of meetings provides you with a number of key employee and business benefits such as cost transparency across your entire meeting spend, consolidated data for reporting, greater leverage of suppliers, traveller tracking and security requirements and consistent levels of service.

Meetings management technology

In addition to our corporate travel experience, we use our in-house technology to find and book your meeting and capture all relevant information.

The technology enables us to help you source the right location using a number of criteria, view venue information, capture booking data and specific meeting requirements, store rack rates and negotiated rates and make use of a meeting calendar for both proposed and confirmed events.

Delegate management services

Our in-house systems also enable you and your attendees to manage any size event in terms of planning, registration and post-event evaluation. The technology not only stores delegate information but also allows you to add relevant PDF documents or links to other related files at any time, book transfers and hotel accommodation and find all contact details related to the event.